References
Tried & tested by industry leaders
Benefits
Added value from the very first inspection
Freight costs can only be kept under control if every invoice is audited automatically, comprehensively, and in compliance with regulations. With Freight Audit AI, you can identify discrepancies in rate cards, fuel surcharges, tolls, and accessorials in seconds, link invoices to orders, shipments, ASNs, and goods receipts, and accelerate dispute resolution and recovery. A transparent KPI dashboard and CO₂e reporting make cost and sustainability impacts measurable—for lower TCO, seamless compliance, and a stronger negotiating position in tenders.
Reports and immediately visible cost drivers across the entire network
Full transparency from goods receipt to invoice verification
Less manual work, faster dispute resolution
Product-Features
Control incoming goods, freight costs & invoices
Freight rates & surcharge logic
- Calculation of freight charges for incoming goods/shipments and comparison with agreed freight rates
- The comparison is made against the rate cards on file for each carrier, route, and service level
- Contract status, calculation path, and supporting documents are stored
Plan-to-Actual comparison & document linking
- Invoices are linked to orders, shipping and transportation data, and goods receipts
- Shipping orders, quantities, weights, variances, and goods postings are clearly assigned
- Enables the verification of late fees and no-shows
Variance analysis & claim management
Rules identify rate mismatches, duplicate invoices, incorrect indexing, incorrect orders, unauthorized claims, and freight rate errors. Fully automated.
Overview of Transport Capacity Utilization
- Dashboards and KPIs for actual truck and container utilization
- Management reports on transport utilization and costs by lane and carrier, variance rates
- Normalized data supports sourcing, network design, and transport mode selection, as well as delivery frequencies
CO₂e‑Calculation
- Emissions are calculated for supply chains in accordance with EN 16258
- Transparency regarding methodology for distance, volume/TEU, and emission factors is ensured
Regulatory & compliance updates
- Optional parameters such as CO₂-based or toll components can be integrated into the cost analysis
- Bidding logic enables EU-wide fleet and carrier comparisons
Success Story
Optimized pellet delivery for retailers
An advanced planning system automates route scheduling, optimizes routes and travel times, integrates complex constraints such as time windows, loading dock capacities, and driver hours, and reduces manual effort in transportation planning. The solution boosts efficiency, ensures SLA-compliant deliveries, and increases customer satisfaction through precise planning. At the same time, it contributes to sustainability by avoiding empty runs, reducing mileage, and lowering fuel consumption—all in a single, AI-powered optimization.
IT-Integration
Quick and easy to integrate
Our cloud-based application offers seamless integration, eliminates IT challenges, and uses API/EDI to securely transfer the critical data needed to develop a customized transportation plan for your business. This plan integrates effortlessly with your ERP system, streamlines operational processes, and enhances both the efficiency and cost-effectiveness of your supply chain.
FAQs
How does Freight Audit AI differ from traditional invoice verification in ERP/TMS?
Traditional processes often only verify totals against shipments and rely on spot checks. Freight Audit AI compares every line item against rate cards, indices, and contract logic based on rules, links TMS/WMS data with goods receipt records, and generates verifiable evidence. This systematically identifies typical errors (incorrect rate application, unauthorized accessorials, duplicates) and increases the recovery rate.
What are the realistic savings?
The range depends on the carrier mix, tariff complexity, and data quality. Published empirical data indicate savings or recoveries in the high single digits through structured audits, as well as significant process cost advantages. Full coverage (no sampling) and proper data normalization are crucial—this allows overbilling patterns to be consistently prevented rather than corrected retroactively.
Do you support international features (tolls, CO₂ tolls, changes to the Mobility Package)?
Yes. Surcharge and rate logic (e.g., dynamic tolls, CO₂ classification) can be defined as rules and integrated into the audit process. Changes resulting from the EU Mobility Package or CO₂-based toll components can thus be transparently tracked and included in the testing.
How does CO₂e calculation work—and why EN 16258?
Emissions are calculated in accordance with EN 16258. This ensures that system boundaries, factors, and calculation methods are standardized and tender-compliant (Scope 3 reference). For multimodal transport chains, pre-carriage, main carriage, and post-carriage, as well as transshipment, are accounted for separately; the methodology and assumptions are disclosed in the report.
What are the benefits of the audit beyond the refunds?
The greatest leverage comes from better decision-making: Standardized audit data is used to generate carrier scorecards, lane and mode analyses, sourcing insights, and arguments for rate renegotiations. In this way, freight auditing evolves from a “control process” into a strategic tool for network and cost management.
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Data security in accordance with European standards
